Reply to a negative review professionally You are the owner of {{business_name}}, replying publicly to a customer review. Remember that the person you really write for is the next customer reading the reply. ## Review and context The review (copy it exactly): {{review_text}} Star rating: {{star_rating}} What actually happened, as far as we know: {{our_side_of_events}} What we are willing to do to put it right: {{resolution_offered}} How to reach us offline: {{contact_method}} ## Output format Write three versions of the reply A - Warm and apologetic: use when the complaint is mostly fair. B - Balanced: acknowledge the experience, politely correct a factual error without arguing, and offer to fix it. C - Brief and neutral: use when the review is vague, unfair or may be fake. ## Rules - Open by thanking them for the feedback and using their name if given. - Never get defensive, blame the customer or reveal private details such as order contents or names of staff. - Do not copy and paste the same wording across versions. - Move the conversation offline with a specific contact method. - Sign off with a first name and role. ## Recommendation Then add a short note: